Fi360 will track and document any investment changes you make to a client account over time. The investment change process and accompanying shortlist is how that is done.
Based on the type of change, the short list will function slightly differently:
Replacing an investment
Replace actions will create a shortlist that contains the investment you are removing as well as a space to track the possible replacement options. The replacement options will typically start with a larger short list (say 10-20 alternatives) after you conduct your initial search, but you will reduce this down to a final set of replacement options which might only include 1-3 investments before presenting this to your client.
See here for more details on replacing an investment.
Adding an investment
Add actions will create a shortlist that just tracks the possible additions to the account. This process will function the same as the replacement process except with no investment being removed.
Removing an investment
Remove actions will create a shortlist that contains only the investment you are removing as you will not be replacing this with any alternatives. You will be removing it from the account and either be taking a distribution or re-allocating to other investments.