Overview: This article explains the difference in the three types of reporting available within the Fiduciary Focus Toolkit, how to generate them, and the different places in the software that they can be generated from. This also includes the difference in report statuses and how to change them.
Skip To: Types of Reports, Quarterly Monitoring Reports, Investment Research Reports
Types of Reports
There are three report categories within the Fiduciary Focus Toolkit:
- Quarterly Monitoring Reports
- Investment Research Reports
- Proposal Reports
Each report comes with a unique set up and customizable report template. This article will be focused only on Quarterly Monitoring Reports and Investment Research Reports. For a full proposal guide, click here.
We also offer the ability to generate multiple Monitoring Reports at the same time via Batch Monitoring.
Quarterly Monitoring Reports
A Monitoring Report will become available for all clients with an active Investment Policy between 8 - 10 business days following each quarter's end. The investment data for each quarter's Monitoring Report will be reflected as of:
- March 31
- June 30
- September 30
- December 31
Monitoring Reports include data specific to the client they are being run for in addition to the quarter end performance data. These items include:
There are three statuses of Monitoring Reports available in the software. Since the Fiduciary Focus Toolkit is based on the Prudent Practices framework of our AIF® Designation, these statuses were built with a fiduciary process in mind.
- Draft: This status does not contain any watermarks, but allows for multiple generations of a report with real-time changes. These include any changes to holdings, watch list triggers, report templates, or branding.
- Client Ready: This status is meant to be a "soft-lock" on the report that has been generated with the goal of saving the report being shared with the client. Once a report is put into this status the only further action that can be taken is to download the existing report. Any changes that need to be made will not reflect unless the report is placed back into Draft Status.
- Complete: This status is meant for closing out a quarter once a report has been successfully delivered to a client. It is important to note that this status can only be returned to Draft before the next quarter's data is loaded. For example, a report marked as complete on June 29th, 2025 would be unable to be changed after the Q2 2025 data becomes available (8-10 business days following quarter end).
Before running a Monitoring Report, you will need the following steps to be completed:
- Client must be created
- An Active Account with Holdings must be added
- An Investment Policy must be active
Running a Monitoring Report:
Once your account has been updated with all of the necessary items, you are now ready to run the Monitoring Report!
- From within your client (after clicking on their name from the main client list), select the Monitoring Reports tab.
- Next, click the three dots to the right of your chosen quarter. You may generate a draft or a client ready report from here.
- Next, you will need to select a template. There are multiple System templates to choose from, and those are broken down in our Report Samples to ensure you are pulling the information you want your clients to see. Users can also build custom templates in the system. If you want to attempt that on your own, you can find instructions here: How to Create a Custom Report Template.
- Once a template is selected, click "Generate Report" on the bottom of the screen.
- You will find any reports you have selected to generate within your Reports Briefcase on the top right. You are welcome to work within the software while waiting for the report to finish, and a red dot will populate on the icon when it is complete and ready for download.
Once within the folder, clicking a row directly allows you to download an individual report. If you prefer to group reports together in a zip file, you can do that as well by checking multiple boxes and clicking the DOWNLOAD REPORTS button.
- If you would like to add your report to the Client Vault, check the box next to one or more clients then click the Download Reports button. This will an additional box that will allow you to choose an option regarding the use of the vault for this report
**Note that if you choose to send to vault without downloading you will still need to select Download Reports at the bottom to complete the request.
How to Put a Monitoring Report into 'Back to Draft' Status
Once your Monitoring Report is in CLIENT READY status the report will be locked in and any changes you make will not be reflected in the report. This section will address how to put your report into Back to Draft status which will allow changes to then flow through to the report.
- Click anywhere in the row to launch the applicable Monitoring Report.
- Then. click on the action button “⋮” (3 vertical dots in the top left corner of the Monitoring Report overview), and finally select the 'Back to Draft' option.
Once a Monitoring Report has been marked COMPLETE you are not able to reopen it UNLESS it is for the most recent quarter, and this will only be possible until the next quarter becomes available. For example, a report marked as complete on June 29th, 2025 would be unable to be changed after the Q2 2025 data becomes available (8-10 business days following quarter end).
- To do so: navigate to the Monitoring Reports tab and left click on the 3 vertical dots to the far right on the row of the most recent Monitoring Report - then select Edit Report. This will put your report back into a DRAFT status so that you will be able to make edits.
Investment Research Reports
Investment Research Reports can be run from multiple places in the software and will only contain performance data for the individual investments included. These reports are run using different templates and will not include any data specific to a client account.
Unlike Monitoring Reports, Investment Research Reports can be run for any chosen monthly data that has been uploaded into the Fiduciary Focus Toolkit database.
Generate Reports within Client Account:
- Click into the Client you would like to run the report for, and on the Active Accounts screen click on the name of the account relative to the report you wish to generate.
- You will be able to generate a report on specific funds by selection or on the entire lineup. To report on specific funds by selection put a check mark to the left of each fund and then click the GENERATE REPORT button in the right upper area of the screen.
- Now you will need to confirm that you want to include only the selected investments, or you will still have the option to include all of the investments in the lineup. Next, choose the Investment Data As Of Date, and then select the Report Template you wish to use for the research report. Finally, click the GENERATE REPORT button at the bottom.
- You will find any reports you have selected to generate within your Reports Briefcase on the top right. You are welcome to work within the software while waiting for the report to finish, and a red dot will populate on the icon when it is complete and ready for download.
Once within the folder, clicking a row directly allows you to download an individual report. If you prefer to group reports together in a zip file, you can do that as well by checking multiple boxes and clicking the DOWNLOAD REPORTS button.
- If you would like to add your report to the Client Vault, check the box next to one or more clients then click the Download Reports button. This will an additional box that will allow you to choose an option regarding the use of the vault for this report
**Note that if you choose to send to vault without downloading you will still need to select Download Reports at the bottom to complete the request.
Generate Reports Within the Investment Screener:
Investment Research Reports can be run from the "Results" page in the Investment Screener. For information on how to use the screener to generate a search for investments, click here.
- You will be able to generate a report on specific results by selection or on the entire list of results. To report on specific funds by selection put a check mark to the left of each fund and then click the GENERATE REPORT button in the right upper area of the screen.
- Now you will need to confirm that you want to include only the selected investments, or you will still have the option to include all of the investments in results. Next, choose the Investment Data As Of Date, and then select the Report Template you wish to use for the research report. Finally, click the GENERATE REPORT button at the bottom.
- You will find any reports you have selected to generate within your Reports Briefcase on the top right. You are welcome to work within the software while waiting for the report to finish, and a red dot will populate on the icon when it is complete and ready for download.
Once within the folder, clicking a row directly allows you to download an individual report. If you prefer to group reports together in a zip file, you can do that as well by checking multiple boxes and clicking the DOWNLOAD REPORTS button.
- If you would like to add your report to the Client Vault, check the box next to one or more clients then click the Download Reports button. This will an additional box that will allow you to choose an option regarding the use of the vault for this report
**Note that if you choose to send to vault without downloading you will still need to select Download Reports at the bottom to complete the request.